8 Tips On Writing A Professional Email

By Shivani Patel on March 9, 2016

image via pixabay

As college students, you must learn the skills of writing a professional email. Emails are one of the main ways to communicate in college. If a college student ever needs help, they will send their professors an email.

However, it is crucial to make sure that your email is well-written, in a professional way. Here are some tips and tricks to write the perfect email to your professor.

1. Make sure you are using a college email address, or an email that sounds professional. Your email address should make you sound like you are serious about an education. Emails like prettyladii94@gmail.com aren’t too appealing.

2. Check the syllabus for your professor’s email. Some professors have private emails they use for class purposes. Not all your professors will use their school/.edu email. Make sure you are sending your email to the email address they provide. This way, you will get a response in a timely fashion.

3. Some professors have specific email instructions mentioned in the email, such as stating your class code in the subject line. Make sure you follow these instructions as well!

4. State your reason of email in the subject, so that your professor knows why you are emailing them. Some subjects can be “Question about Final Paper,” “Question Regarding Exam,” or “Topic Approval.”

5. Use proper greetings, such as “Good Morning Professor _______” or “Hello Professor _______.” A greeting will make your email look more professional, and appealing to your professor.

6. Make sure to clarify your name as well as your class. Most professors teach more than one class, and have hundreds of students — especially if you are taking a lecture class. If you state your name and class, your professor will be able to help you out properly. For example, you can say “This is John Stamos from your Tues/Thurs 12:20 p.m. Acting 203 class.”

7. Make your question/email as detailed as you can. But also make sure that it isn’t too long. This way, your professor will be able to answer your question right away, without having to go back and forth with you.

8. Proofread your email. Make sure you included everything you needed. Check for grammatical and spelling errors. Good spelling and grammar will leave your professor impressed with you.

Here is a picture tutorial on sending an email to a professor. Read the sample email they provide to get a better understanding! Remember: a professional email address as well as a professional email message will make you come across as a GREAT college student!

Shivani Patel recently graduated from the City College of New York. She enjoys writing about topics she is passionate about, and has a love for poetry. Shivani hopes to get her writing published onto major platforms. She also enjoys spending time with friends and family.

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